Southern Building Control Partnership Privacy Policy
Our contact details
Name: Tandridge District Council (for and on behalf of the Participating Authorities and branded as Southern Building Control Partnership (SBCP))
Address: Tandridge District Council, 8 Station Road East, Oxted, RH8 0BT
Phone Number: 0330 0249355
The SBCP provides a local authority building control service for Mole Valley District Council, Reigate and Banstead Borough Council and Tandridge District Council (the Participating Authorities). Tandridge District Council is the “host” authority, and this privacy notice tells you what to expect us to do with your personal information when you make contact with us or use our services. Each individual Participating Authority is the Controller for the personal data of residents in its administrative area which is processed by Tandridge District Council.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the relevant Data Protection Officer for the relevant council. Contact details are at the foot of this notice.
The type of personal information we collect
We currently collect and process the following information:
- Personal identifiers such as your name address and contact details.
- Customer financial information
- The plans of your property (Please note that requests for copies of plans may be refused based on the designer’s Intellectual Property Rights)
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you in order for us to provide you with a building control service.
We also receive personal information, usually from sources working on your behalf such as:
- Builders/architects etc.
- Private Building Control Companies
We use the information that you have given us in order to provide you with a building control service and contact you when we need to.
We may share this information with your participating authority because it is the Data Controller for the administrative area in which you live. Situations where your personal data is most likely to be shared are for the purpose of processing subject access or other access rights requests, complaints about the service, of financial transactions. Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
Article 6(1)(b) We have a contractual obligation; and/or
Article 6(1)(e) We need it to perform a public task.
How we store your personal information
Your information is securely stored by Tandridge District Council as the Host Authority for the data controllers for applications made to SBCP.
If you need to contact your own local authority for administrative reasons (such as to make a complaint about a service you have received or to exercise your subject access rights) then your local authority (as the Data Controller) will also process and securely store your personal information.
Please use the links below to access the partnership authorities’ privacy notices for more information on how long we keep your personal information, and how it will be disposed of:
Tandridge District Council Data Protection and Freedom of Information
Your data protection rights
Under the UK GDPR and data protection law, you have the following rights:
Your right of access
You have the right to ask us for copies of your personal information.
Your right to rectification
You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure
You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing
You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing
You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
These rights are subject to certain statutory exemptions (“the Exemptions”). The Exemptions are considered on a case by case basis by the relevant Participating Authority after it has received your request. You will be informed whether any Exemption applies, and if so the extent to which it applies after we have received your request.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact your local authority using the contact details at the bottom of this notice if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to your local authority using the contact details at the bottom of this notice.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Helpline number:
0303 123 1113
ICO website:
https://www.ico.org.uk
Contact details for making a data protection rights request or a complaint about our use of your personal information are as follows:
Tandridge District Council
Address: 8 Station Road East, Oxted, RH8 0BT
Tel: 01883 722000
Email: dpo@tandridge.gov.uk
Mole Valley District Council
Address: Pippbrook, Reigate Road, Dorking RH4 1SJ
Tel: 01306 885001
Email: dpo@molevalley.gov.uk
Reigate & Banstead Borough Council
Address: Town Hall, Castlefield Road, Reigate, RH2 0SH
Tel: 01737 276000
Email: data.protection@reigate-banstead.gov.uk
